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invent!ory ULTRA Help

Digital Images of Supply Items

A digital image may be linked to each supply item to visually confirm what item is being ordered. This can be especially useful when departments order supplies in Requisition Plus.

These two buttons (above) control the linking, editing and viewing of digital images.

After you link the digital images, you can view them in:

Single Item Update

Batch Update

Submit Requisitions

Linking Digital Images There are two ways to attach a image file to a supply item:

· Manually (the Add/Edit button).

· Automatically (the Autoload function).

Manual Loading of Images

1. Bring up the desired item in Single Item Update. Here it is "Battery AA"

2. Click the "Add/Edit"

button (right).

3. A green screen appears (right) with our supply item (BATTERY "AA") already highlighted in the grid.

4. We next have to link the image file for BATTERY "AA" to the supply record. We do this by entering the image file name in the "Digital Image Path" grid column.

We can do this by either

· By typing in the file path or

· By browsing for it.

We recommend browsing, so click this button

5. In the "Open" screen (right), select the file containing the digital image.

6. Here, we want to open M1-815.jpg, our AA battery file.

Select this file so that M1-815 appears in the "File name:" box (below, center).

7. Click

Tip:

Set the file viewer of the "Open" screen to "Thumbnails" (left) to see all images directly when browsing.

8. Notice that the grid now contains the path to our AA battery image file.

Note: This example assumes that the image file resides on the USER PC. Since most users run ULTRA from a network server, you must keep the image files in a folder on the server for all users to see the image.

As you can see, adding image files manually is time-consuming if you have hundreds of supply items in your stockroom.

There is a much easier way to set up image files using the Autoload by Stock # function (below).

u Prepare Image Files

How to AutoLoad Image Files

The trick:

· Name each image file with the item's Stock Number, .e.g., M1-215.jpg.

· Save all image files in a separate folder.

It's that easy—no calling up supply items one-at-a-time and browsing for image files. Plus, naming the image files after the stock number of the item they represent makes them much easier to manage over time.

How it works: During AutoLoad, ULTRA will search the separate folder for all image filenames that "match" the item stock number and link the image filename to the Stock Number.

So, let's begin by choosing Main Menu | File | Digital Images to bring up the AUTOLOADER function.

v Open AutoLoad

Main Menu | Files | Digital Image

w Click this button

x Select the Image File Folder from Look In Box

Here, we select the folder "2007 ULTRA" from the "Look In" box (top left).

y Select any File

Next, you simply click on any file in the "Open" window.

This tells ULTRA "Hey, the image files are in this folder."

z Click

Note: ULTRA "knows" all the common image file extensions and will attempt to match the filenames in the 2007 ULTRA folder against its internal list of Stock Numbers.

Note: For this example, we only added five image files (for all five types of batteries we stock). Notice (below) that all five battery image files have been autoloaded into the grid.

Autoload can be run each time you add a new item image.