invent!ory ULTRA 2013 Help			Index
Archiving / Unarchiving: Overview
ULTRA has done away with DELETING records. Instead we now “archive” them. “Archiving” means removing records from the CURRENT database and saving them in the ARCHIVE database, where they may be“unarchived“ (restored), if needed. Benefits: Quicker response time by keeping CURRENT database smaller UNARCHIVE records (restore to CURRENT database) at any time.			Applies to: SUPPLIES PURCHASE ORDERS TRANSACTIONS BACKORDERS REQUISITIONS
There are TWO OPTIONS for ARCHIVING RECORDS
OPTION A: ARCHIVE by RANGE Option B lets you Select a group of records by specifying a MIN and MAX range. Here, with POs, we may select either PO DATE range or PO Number range. Just follow the number and select a search field and speficy a range. Here we have selected PO DATE and a MIN/MAX range of 01-01-2013 to 11-01-2013. Click the “ARCHIVE” button and these 120 POs are removed from the CURRENT database and transferred to the ARCHIVE database. This way, they may be restored to CURRENT if desired. Option A is the most efficent way to archive a LARGE NUMBER of records.
OPTION A: UNARCHIVE by RANGE Using the same MIN/MAX date range, you may restore the 120 POs to the CURRENT database simply by clicking the UNARCHIVE button.
OPTION B: ARCHIVE by Selected Grid Row Option B lets you manage unrelated individual records—to archive and unarchive them.
u Select Grid Row(s). Here we have selected 3 POs — 7, 11, and 15 (below)		v Click “ARCHIVE” The yellow arrow (below) indicates that the selected POs will be removed to the ARCHIVE database when you click “Yes” on the “ARE YOU SURE?” prompt.
You can see that the 3 selected POs were removed from CURRENT POs (white grid, below) and saved to the gray ALL ARCHIVED POs grid, as the yellow arrow indicates.
OPTION B: UN-ARCHIVE by Selected Grid Row
UNARCHIVING works the same way as ARCHIVING. Just select the Archive row(s) you desire and click the UNARCHIVE button to restore them to the CURRENT database
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